Pavilion, Recreational Grounds & Cemetery Committee

Below are the minutes and agendas of the Pavilion, Recreational Grounds and Cemetery Committee as well as information about the work of the committee. Just click on a link to download a document. The committee looks at the physical assets of the council. It was formed of three previous committees (minutes and agenda below). It looks at issues in greater details and makes recommendations to the full council at their main meetings. Please contact us if you have any queries or are unable to access the documents.

Responsibilities

  • Review new/replacement equipment
  • Regular Maintenance checks
  • Review the ROSPA Report
  • To oversee any Health & Safety issues
  • To review burial fees annually
  • To review contractor standards on grass-cutting & litter picking
  • To review and recommend any active policy for the best use and upkeep of the Council’s property and resource.
  • To oversee the completion of the Roy Garner Pavilion
  • To ensure regular Maintenance checks are done
  • To review and recommend any active policy that may enhance the use of the pavilion
  • To have the authority to spend up to £1,000 in any financial year without referring back to Council

Members

  • Peter Cox (chair)
  • Alistair Morris (vice-chair)
  • Alan Spence
  • Michael Cadd
  • Mary James
  • Pat Hall
  • Louise Milford

Terms of Reference

  1. Authority:
    The Recreation Grounds, Pavilion & Cemetery Committee is appointed by and is solely responsible to the Old Marston Parish Council. The Committee duties are defined and agreed by the Full Council who may vote, at any time, to modify the Committee’s powers. The committee will meet quarterly but can also be convened to deal with special events as they occur.
  2. Membership:
    All members of the Committee will be elected Councillors, however, should it be deemed necessary non-councillor(s) may be co-opted to the committee to give expert advice. Any Non-Councillor(s) will not have any voting rights. The Committee will consist of no fewer than four elected Councillors. At the full council’s annual meeting the chairman, and if felt necessary a Vice-Chairman, shall be elected. The chairman, or in their absence the vice-chairman, shall preside at all future committee meetings in that year. A quorum at the Committees meetings will consist of no fewer than three elected members.
  3. Record of Proceedings:
    Written minutes will be taken to record the Committee’s decisions and will be circulated to all Councillors with recommendations for the next Full Council meeting. The minutes will be published on the Council’s website and placed on the noticeboard(s). The Parish Clerk will be responsible for arranging the recording and distribution of the minutes.
  4. Responsibilities:
    Primary Purpose: To manage the Council’s physical assets.