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Annual General Meetings
Joint Meetings
Others
Present:-
Charlie Haynes, Chairman (CH) Cllr Mary Clarkson
Wally Cox, Vice Chairman (WC) Cllr Caroline van-Zyl
Gill Cox (GC) Cllr Altaf Khan
John McGinn (JMcG) LeRoy Garner, Clerk (LG)
Michael Cadd (MC) Mrs K. Stratford, Minutes Secretary (KS)
Peter Cox (PC)
Duncan Hatfield (DH)
Hugh Deam (HD)
Dr Graham Swift (GS)
Roy Jones (RJ)
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Election of Chairman – CH proposed by DH. GC seconded. Agreed unanimously
Election of Vice Chairman – WC proposed by CH. DH seconded. Agreed unanimously
CH signed declaration of office.
The Chairman welcomed Roy Jones who signed the Declaration of Office.
Apologies for Absence
Mrs Angie Tiwari and Mr Nils Bartleet
The Chairman welcomed Roy Jones to the Parish Council.
The Chairman requested that Councillors declare any personal interests at any point on the agenda.
Minutes of Last Meeting - Amendments
HD – name spelt wrong (no “r”).
Remove words “Mortimer Hall” from item 10.
Matters Arising from Minutes
The Chairman is authorised to sign off minutes once amended.
Correspondence
Notice boards – got 2 from Greenbarnes. One taking 8 sheets for Mortimer Hall and one long thin one for the Jack Russell (needed in order to fit the space) will match brewery board. Cost approx £700, to be ordered. Mortimer Hall committee had requested the old board once no longer required. CH proposed the Parish Council supplies a new board of the same size for Mortimer Hall. DH seconded. Agreed.
Agenda received for Joint Parish Councils meeting with City Council. Meeting due to take place 09/05. WC/CH nominated to go. LG to provide agendas and a crib sheet.
Notice of AGMs – Oxfordshire Association of Local Councils. Can be nominated. If interested, let LG know.
Planning
No applications received.
Consultation document on telecoms planning received. A long document, but important to ensure our views are known. Comments to be received by 8/6. GS to review and comment.
Update on 3 – 13 Cavendish Drive. Fencing has been removed, but the land left in a poor state. WC suggested the Parish could put pressure on the landowners to put right as there has been much damaged. MC to find out through Planning, but suggested it might have to be through civil law.
LG reported serious conflict as land privately owned, the Council can not go onto it to put it right.
CvZ – don’t have to own it to have the right to upkeep. Occupiers can be held liable.
Boults Lane Development Project
New plan arrived today. Overcomes previous problems. Got rid of areas where people can congregate at night. Approved. Sent to FF for formal approval..
Brian Hook has looked at the doors. Covered with 12mm ply and painted these are sound. LG has requested a quote.
Allotments
Item to appear on standard agenda in future.
GS to report. GS gave thanks to Bill.
Recreation Grounds
Drainage work completed.
Drainage of field – found soak away with in fall at lower level than out fall (gravel beneath). To be queried as appears junction between two levels and seems wrong. CH/LG to raise issue and take advice. Will keep Steering Committee informed.
Rec Ground Play Equipment sub committee has not met for some time. CH to chase up and move forward. GC offered to sit on this. Members of the public may be interested also – two members of the public have come forward plus may be users of Mortimer Hall.
Burial Ground
Department of Constitutional Affairs has been in touch regarding memorial safety. Did an inspection and 2 or 3 were found to be unsafe and laid flat. PC commented did not like flags being laid flat. PC and CH to inspect. MC suggested PC talks to cemeteries manager who will perhaps meet on site (Trevor Jackson). CH to liaise.
Bench similar to existing costs £370 plus cost of installation. LG to get quote and order.
PC noted existing mower is inadequate. Needs two mowers. LG got old one that PC may have free-of-charge. PC to trial. JMcG may also have a mower available. If neither of these suitable, CH proposed PC be given a budget of £300 to investigate and purchase a new one. Seconded WC. Agreed.
Highways
Nothing to report.
MC reported Arlington Drive may be considered as part of S42 in next financial year.
AK – London Road Study taking place. Meeting to be held May/June. Parish Council confirmed interested in attending. AK to confirm date
.AK – New CPZ starting in a couple of weeks. Parking around Co-op causing problems. Parking has been restricted and some cars parking there all day. Confirmed short-stay only, but not all signs in place yet.
New cycle racks being installed there during next month.
Commented service road at site should be made one-way.
Concerned at the impact of the CPZ on Old Marston until CPZ rolled out to area. CvZ noted hit-and-run had taken place at the shops today. Wants chicanes put in and suggested a unified approach on the area.
Noted there had been a scheme to have parking on the grass verges opposite – MC to confirm and report status.
Also noted parking restrictions inadequate at Cherwell Drive shops, which will adversely affect trade there.
LG/CH to get together and write copying in 3 councillors and the bus company (who might also be supportive).
North East Area Committee
No one attended (except MC and CvZ). Nothing affecting Old Marston.
Parish Council Bulletin
Next one due June.
Will need help delivering – the more help the lighter the load.
Finance
As part of the audit return it was decided to certify and sign that part.
Income and expenditure to date – to provide a quarterly report (can be made available more often on request).
The following accounts were paid:
£
Allianz Cornhill Insurance
Fidelity Bond for Clerk: £275.71
Arboriculture
Bill for work completed: £5235.00
Vice Chairman to be made a signatory as soon as possible proposed by CH, seconded by MC.
New Parish Council photocopier required (to be kept by the Clerk). Quote to be obtained.
Any Other Business
DH – would like pictures of all the councillors on the website (headshot only). DH to take pictures at next meeting (please dress appropriately).
DH has website address for notice boards. LG reported already installed.
Confirmed Redbridge is a County facility. GS requested an industrial shredder be provided (could use for dog/cat/horse litter). AK to investigate and report back.
CvZ confirmed “Postwatch” is a cross party issue and would champion together with Mary.
Date of Next Meeting
NOTE: Tuesday, 12th June at 7:30pm (Clerk away week before). Agenda to be agreed.
ACTI
1st May 2007
