Minutes May 2006

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Tuesday 16 May 2006

Councillors Present

Mr. C. W. Haynes Chairman

Mesdames. Cox and Tiwari

Messrs Bartleet, Batey, P. Cox, W. Cox, Hatfield and McGinn

The Clerk Mr. L.M. Garner in attendance

A welcome was extended to the new members.

Members signed the Declaration of Acceptance of Office

Apologies

There were none, ail Councillors attended

Election of Chairman

Mr. C. W. Haynes was proposed by Mr. J. Batey and seconded by Mr. N. Bartleet and elected unopposed

Election of Vice-chairman

Mrs. G. Cox was proposed by Mr. McGinn and seconded by Mr. W. Cox.

Mr. Batey was proposed by Mr. Bartleet and seconded by Mrs. Tiwari.

Mr. Batey was appointed by six votes to three.

Casual Vacancies

Three were declared arising from insufficient nominations being made at the recent elections. They could be filled by co-option at the next meeting. Notice would be given.

Mrs. C. Stone

It was agreed to mark the service rendered by Mrs. Stone since 1973 with a presentation to her. The Chairman was authorised to spend £50 on a gift to mark the occasion at a presentation at the 6 June meeting.

Minutes -

The minutes of the meeting held on 4 April 2006 were confirmed and signed. It was decided to review the presentation of the minutes at a later meeting.

The Chairman said that it would be helpful to the Clerk if a suitable shorthand typist could be recruited to take and type notes to form the basis of the minutes at a possible cost not exceeding £50 per month. The post would be advertised in the Marston Times

Matters Arising

The C_ Jerk circulated a summary of the provisions under which allotment land could be sold. It included a statement that an unofficial approach had been made to the Secretary of State. Mr.: W. Cox suggested that the use of the word "unofficial" was wrong and should not be used. It will be deleted from the summary.

Northeast Area Committee

It was decided that Mr. J. Batey should be the lead representative at the Committee and that Mr. N. Bartleet should deputise

There were no items to report

Correspondence

Notice was received from the County Council that the Parish Transport Representative's Meeting has been deferred to 1 August 2006 There was little of interest on the agendas of these meetings

A letter from Dr. Swift was received stating that he was not standing for election as he was planning to leave the area. He also expressed concern about the precept

Planning_

Application

85 Oxford Road -large rear extension - refusal recommended should it be proved that it contravened the 45 degree rule

Decisions

17 Cavendish Drive - extension and conversion into flats - approved

Other Matters

Complaints were received about dangers caused by parking of vehicles outside the !09 Oxford Road development causing a long blind bend. The Clerk would draw _the attention of the County Council to the problem with copies to the police and City Council

Accounts

The following Accounts were passed for payment:

V C Brown Architect's fees - on a/c £1 189 48

Oxford City Council Burial Ground Rates £56.29

R & M Pest Control Moles £25.00

Allianz Cornhill Insurance Insurance £1003.89

Mrs. C. Stone Travel expenses £6.64

Lyreco Ltd VAT on last month's account omitted £16.90

It was decided that signatories to the Council's Current Account should be changed to the Chairman, Mr. C. W. Haynes, Vice-chairman Mr. J. Batey and Mr. N. Bartleet. Two to sign countersigned by the Clerk.

The Local Auditor to be requested to attend the next meeting

Recreation Ground

The new pavilion was discussed Mr. W. Cox believing that the bar area was not necessary and stated that the Football Club did not have a Licence. In spite of an assurance from the Chairman that the Club had a licence Mr. Vv'. Cox persisted with his contention. Confirmation would be obtained.

Mr. W. Cox said thank you for the promised funds for the Mortimer Halt and said that the Management Committee would not require further financial support in addition.

The Architect would attend the next meeting to present the plans prior to submission for Planning consent

A proposal that the Council should transfer the Recreation Ground to the City Council was made. The Clerk reported that it could not be given away but could be sold, but as the land was held in Trust for the recreation of the residents of Old Marston the proceeds would have to be used to purchase a replacement so there would be no gain.

Pavilion Steering Committee

Mrs. Cox was delegated to attend the committee in addition to the Chairman, and Mr. Batey.

Highways

The Clerk would investigate and report damaged road signs at Gordon Close and Fane Road/Cavendish Drive'

The Allotment wall, Oxford Road had been replaced. The Clerk would write appropriately to the City Council

The cause of the gully, adjacent to Halford House in Boults Lane ceasing to drain had been found to be a broken pipe that would be repaired

In response to the Clerk's efforts the County Council admitted that funds were allocated for work to Oxford Road in 2003/4 that were diverted by the City Council to other work.The Clerk would follow that up.

A further success is -that the County Council have allocated funds for work to be done in 2007-8 on footways. He is endeavouring to bring the kerbing, originally promised, the traffic calming approved as part of the HAMMATS programme and the footpath work now scheduled for 2007-8 into one programme. He will also attempt to include work to the Betts where the effective height is only 2 or 3cms above the road surface and totally ineffective against traffic over run. Mrs. Cox said she had been in touch with the contractors who did the Cavendish Drive road works to secure improved verges.

Burial Ground

Arrangements to mark out the new extension would be put in hand

Other Matters

Mrs. G. Cox's offer to pilot a Parish Council Magazine being delivered free to all households quarterly for a trial year was accepted. She would get probable costings

Mr. W. Cox requested a job description for the Chairman.

Date of Next Meeting

6 June 2006 7.30p.m. (please see the note on the agenda)