Minutes June 2008

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3rd June 2008

Present:-

Charlie Haynes, Chairman (CH)

Wally Cox, Vice Chairman (WC)

Duncan Hatfield (DH)

Michael Cadd (MC)

Peter Cox (PC)

Roy Jones (RJ)

Hugh Deam (HD)

Gill Cox (GC)

Cllr Mary Clarkson

Cllr Beverley Hazell

Mr LeRoy Garner, Clerk (LG)

Mrs K Stratford, Minutes Secretary (KS)

Requests from Members of the Public to Speak

None received

1. Apologies for Absence

Mr John McGinn, Mrs Angie Tiwari, Mr Nils Bartleet, Dr Graham Swift

The Chairman requested that Councillors declare any personal interests at any point on the agenda.

2. Minutes of Last Meeting

None. The Chairman was authorised to sign the minutes of the last meeting.

3. Matters Arising from Minutes Omitting Those For Which an Agenda Heading Follows:

Gaps in the fence at burial ground: PC reported nettles have grown up. The Chairman intending to put some willow branches in the gaps. CH

Anti-Social Behaviour, also noted additional litter, all coming from same address at 6 Cavendish Drive. BH agreed to bring up with city council. Police involved. BH

GC suggested the minutes could be put in a folder in the library. To ask the library and if they agree, give them a copy. LG

Dog Bin (paying twice for services), these are one and the same. The Chairman has a meeting in July with Parks. The Clerk has written to the officer concerned, and he has agreed there is an issue (hence Charlie’s meeting, reverse sentances).

Thanks received for the larger font. CH

4. Correspondence (Letters/Emails)

Mr Hoffer, the Auditor, apologised for not attending due to tonight’s flooding, he intends to attend the next meeting.

The Clerk continues to have a problem with email, the Chairman will assist him.

Agenda of the AGM of Local Councils to take place on Monday 19th June

Risk Assessment received from DH. Many minor issues raised, but the Clerk intends to put on hold as he is leaving imminently.

5. Planning

Decisions

4 Beechy Avenue, Extenstion – Permitted

Marston Saints Football Club, fence adjoining Marsh Lane – Permitted

42 Elms’s Drive, Extension – Permitted

Applications considered between meetings:

None

Applications considered at meeting

None

67 – 69 Oxford Road – Not heard yet. To chase.

43 – 55 Oxford Road – Not heard yet. To Chase. LG

6. Boults Lane Development Project

Had reply from Football Foundation. The Chairman has asked Barry Parsons to respond to points made. Meeting due around 28th June and will invite those who are appropriate to attend and report back. CH

7. Recreation Grounds

Broken roundabout now returned. Will be reinstalled when ground conditions appropriate.

ROSPA will inspect in July.

Mr Ward has cut vegetation in Back Lane, but can not currently access due to weather. Will quote for laying hardstanding in area. LG

Clerk has written to City Council Area Parks Manager to remind him to strim the areas in Boults Lane Recreation Ground. LG

No drainage keys received from White Horse Contractors, the Clerk will continue to chase. LG

8. Finance

Council approved accounts and summary subject to Audit.

The following accounts were paid:

Mr M Holden: Burial Ground Fuel - £16.92

Kamalara: Groundworks for Rec Ground

(previously agreed. 55% recoverable from Football Foundation) - £6877.83

Clerk: Salary and Expenses until end June - £1886.85

Clerk will arrange for Auditor to collect the books to do the accounts, and clear the Audit ready for submission for next meeting. National Auditors want to examine on 11th July 2008.

Meeting with Mr Wood to scrutinise issue of double charging. CH

The Clerk queried our insurers with OALC, and they have authorised another company so we can obtain an alternative quote next year when next due. LG

Change of name for our account to “Advantage Business” account. No other changes apparent.

Clerk requested change of authorised signatories forms ready for next month.

9. Burial Ground

Received cheque for £600 from SRChilds, which the Clerk has banked.

Ashes still an issue. Chairman reported to the police.

PC has got new mower, ready to use.

10. Highways

Proposed parking restriction outside Cherwell Drive shops – The County has decided to change from one hour on side and two hours on the other to two hours overall.

The Children and Young People probation organisation could not fulfil our desires regarding the mural. The probation service were approached, but have come back to report they needed more facilities than we can offer, so not able to use their services. The Clerk to write and confirm. LG

St Nicholas Church signage: Design agreed, but there is an issue with siting. The County Council have written to say they do not want to involve it with traffic direction signs. To site beneath, attached to post.

RJ: Flooding at Beechey Avenue, by the Cemetery and by Horseman Close. The Clerk noted we have had 3” rain in last 24 hours. Barry Lewis noted flooding at Beechey Avenue comes from the river further upstream as we are downstream. Agreed.

The Chairman requested the City Councillors pass on to the City Council/Thames Water. Generally more detail is needed (is it surface water, flooding from rivers, sewage, blocked drains, etc).

Use of traffic cones, raised at BCC meeting, cones outside church wall (for weddings, funerals, when there is heavy traffic). Is there a limit to the amount of cones the church put out? The Chairman noted this was unlikely to be policed.

Overhanging vegetation at 71C Oxford Road. This continues to be an issue, but it was reported the resident is leaving shortly.

34A/34 also has overhanging vegetation, and the cottage next door to Red Lion. The Clerk to write to all concerned.

11. North East Area Committee

WC attended.

SK who deals with Street Wardens reported that Marston and Northway Street Wardens to be withdrawn as reported there are not enough problems to justify.

New Chair – Dee Sinclair.

112 Oxford Road – permission granted.

12. Parish Council Bulletin

Nothing further to report. Many thanks to those involved with producing the last one. Positive comments received, particularly those who have taken information from it (such as the play equipment) and had a positive impact on those who look at the website. Next one due September 2008.

13. Allotments

Nothing to report.

14. Website

2600 visits this month, many people getting in touch. People seem to like the business side, the bulletin, the useful information, the minutes and the history section also very popular. Noted DH has recently updated and refreshed the whole site –many congratulations to DH. Agreed seems to be the best Parish Council and community website in the area.

15. Any Other Business

BH provided her contact details.

HD: Queried barrier, affecting access to Mortimer Hall. WC noted it needed to be as was while it was install, and in future will be used to control use of the car park, and will be sorted shortly.

The Chairman has done some work on an advert to place in the Oxford Mail and Oxford Times and on our website for the Clerk’s post. Once has been agreed by the Deputy Chairman, will place. Hope to have someone in place October/November 2008 to handover. The Chairman will accept CVs and encourages applicants to contact him for further information. WC/CH

16. Date of Next Meeting

Tuesday 1st July 2008. Agenda to be agreed.