Minutes June 2006

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Tuesday 6 June 2006

Councillors Present

Mr. C. W. Haynes Chairman

Mr. J. Batey Vice-chairman

Mesdames Cox, and Tiwari

Messrs Bartleet, P. Cox, W. Cox Hatfield, and McGinn

The Local Auditor, Mr. D. Manson and the Clerk Mr. L.M. Garner in attendance City Councillors Mrs. M. Clarkson and Mrs. C. van Zyl.

Minutes

Further amendments were requested. Alterations would be made and the Minutes reprinted

Casual Vacancies

The following nominations were made:

Name - Proposer - Seconder

Mr. M. Broughton Mr. W. Cox Mrs. G. Cox

Mr. M. Cadd Mr. C. Haynes Mr. J. McGinn

Mr. T. Cann Mrs. G. Cox Mrs. A. Tiwari

Mr. H. Deam Mr. C. Haynes Mr. P. Cox

Mr. D. Holmes Mr. C. Haynes Mr. J. Batey

Dr. G. Swift Mr. C. Haynes , Mrs. G. Cox

Applying the prescribed rules those co-opted are Messrs. Cadd, Deam and Swift.

Matters Arising

Mrs. Cox had received one quote for printing the proposed Parish Council Newsletter at £77.50 single sheet A3 on coloured paper plus £45 for putting the text into graphics for printing. It was agreed that two more quotes should be acquired in line with PC policy. The lowest quote to be accepted

She suggested that the Scouts be employed for delivery within the Parish. at £50, all per issue. It was agreed that Mrs. Cox should complete the first issue, probably in the autumn.

Before proceeding she would discuss the project with the Editor of Marston Times

In response to the statement made at the last meeting about grants towards improvements to Mortimer Hall Mr. W. Cox said that his comment referred to grant requests for the current refurbishment programme and that no further requests would be made until later.

Minutes

A proposition was made by Mr. Batey, seconded by Mrs. Cox that a minute secretary should be sought. Mr. Bartleet, seconded by Dr. Swift, proposed an amendment that the Clerk should be asked for his thoughts on the way forward. The amendment was not formally passed. The original proposal was passed by six votes to four. The Clerk suggested that an audio recorder would be a great back up to the notes he was able to make and recommended further consideration. It would be cheap and effective, accurately recording events.

Mr. Hatfield's offer of assistance would also be considered

The Chairman's suggestion that the procedure for dealing with the minutes should be considered at the monthly meeting between Chairman, Vice-chairman and Clerk and amendments made

The Clerk should send the draft minutes and agenda to members 10 days before the meeting. That is on the penultimate Saturday.

Members within four days of delivery send to the Clerk any proposals for amendment.

At the Meeting, subject to seconding, amendments would be put to the vote, made and retyped as necessary and displayed on the notice boards after being checked by the Chairman and Vice-chairman.

Northeast Area Committee

There were no matters to report

Police Report

By invitation P.C. Wizard attended to update the council on policing in the Parish. He regretted that due to lack of numbers his time was shared with another area. He said that crime generally in the Parish was currently low. He was asked to deal with the youths riding unlicensed mini motorcycles on any open space they could gain access to. He noted the concern. Questioned about obstructions to the footpath by parked vehicles he confirmed that obstruction extended to pedestrians with or without pushchairs, also to wheelchairs. P.C. Wizard agreed to look into this issue. He was thanked for attending.

Pavilion

By invitation the Architect described his amended plan that addressed the concerns expressed. Mr. Batey proposed and Mr. Bartleet seconded that the amendments be approved and that planning consent be applied for. There were no votes against and the motion passed. The Chairman thanked the architect, Mr. Brown, for attending the meeting.

A letter of thanks was received from Marston Saints F.C. to the Council, the Steering Committee and the Architect for the progress made. The Club pledged its, fund raising intentions when the finalised plan is in place with likely costs

Correspondence

Details of proposed alterations to County bus services were received and placed on file. New mileage rates were received from N.A.L.C. with details of forthcoming meetings

Planning Applications

6 Boults Close - large extensions - no comment

7 Beechey Avenue - single storey extension - no comment

4 Cavendish Drive - dormer window in rear roof - serious objections to this property being slowly converted into multi-occupation of possibly six or seven let rooms that will degrade further this otherwise pleasant part of the estate. Only one parking space apparent

46-48 Oxford Road - 5 one bedroom dwellings - appeal lodged

Finance

Mr. Manson, the Local Auditor, attended and reported on the satisfactory content and presentation of the accounts for 2005/06

The following Accounts were passed for payment:

Graham King Associates Tree Survey £728.50

D. S. Manson Audit fee £240.00

Glasdon IJK Ltd ' Litter bin lock £31.44

Lexis Nexis Copy Local Government Administration £53.45

Oxon. Assn. Local Councils Subscription £541.39

- Do - One copy of computer printout £5.87

L.M. Garner Salary and expenses £1637.01

C. Haynes Reimbursement of Mrs. Stone's gift £20.00

A Finance package was discussed and will be considered at the next meeting for future use -

National Audit of the accounts for 2005/6 would commence on 25 September 2006.

Recreation Ground

The Tree Consultant's report was received recommending felling about 30 trees on Council property together with other work. It was accepted that as it was a requirement of the Council's insurers there was no alternative but to accept the recommendations. Three contractors with the necessary qualifications had been identified as having the necessary qualifications who would be approached for quotations. The City Council Tree Officer- would be sent a copy of the report. One City Council tree was involved. It was decided to accept the proposals. The Preservation Trust to be consulted as owners of the Mill Lane site.

The annual RoSPA inspection of equipment will take place in July

Highwavs

Plans of the traffic calming scheme, due to commence on 24 July were displayed and no comments made.

Mrs. Cox drew attention to the grass being left uncut in Cavendish Drive. The Clerk will notify Highways

Burial Ground

A request was received from the Loveridge family, who lived in the Parish until the boundary was changed in 1991, requesting three plots in the new part of the Burial Ground to bury a family member and (in due course} spouse in vaults. It was agreed that it be permitted. The Clerk would arrange details.

Allotments

Dr. Swift returned to the question of the Council's future plans for the land. It was confirmed that no change to the present position was under consideration. The Chairman suggested that the Parish Council should not consider selling the allotment Land or any other land or property in the future. This was agreed by all present.

Date of Next Meeting; `

4 July 2006, 7.30 p.m.