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Annual General Meetings
Joint Meetings
Others
Tuesday 4 July 2006
Councillors Present
Mr. C. W. Haynes Chairman Mr. J. Batey Vice-chairman
Mesdames Cox, and Tiwari
Messrs Bartleet, Cadd, P. Cox, W. Cox, Deam, Hatfield, and Swift
The Clerk Mr. L.M. Garner
City Councillor Mrs. M. Clarkson
Apology
An apology for absence was received from Mr. McGinn
Minutes
After amendment the Chairman was authorised to sign the minutes of the last meeting as a true record
Matters Arising
Mrs. Cox submitted three quotations for printing (including type setting) 1500 copies of the proposed Parish Magazine on a quarterly basis for one year that she would edit. Mr. Batey would proof read. The weight of paper not specified 80gsm minimum 100gsm preferred.. The cheapest being from Acorn Design for £122-50 per edition plus VAT. The quotation was accepted. Confirmation awaited from the Scouts that they would arrange distribution to each dwelling in the Parish for £50 per issue. The package was accepted.
Northeast Area Committee
Mr. Batey reported that the committee had received considerable opposition to the County CounciI's proposal to charge residents for parking permits in controlled areas. However the decision rested with the County Council following a consultation exercise. A proposed cycle link between Foxwell Drive and Meaden Hill was discussed
Planning
Applications
29 Beechey Avenue - large extension - too large - refusal recommended 7 Little Acreage - conservatory - no comment
6 Dents Close - single storey rear extension - inadequate plans
Decisions
86 Oxford Road - extension - refused
4 Cavendish Drive - The information presented by the Planners relating to the extension of 4 Cavendish Drive to increase the accommodation to 7 bedrooms was said to be incomplete and inaccurate. Consequently the Council invited Mr. Greenfield, an interested party, to confirm the position that approval was given on the Chairman of the Planning Committee's casting vote. Should the information presented by the planners prove inaccurate a challenge would be mounted. Mrs. Clarkson pledged~support to any challenge
Finance
It was agreed that Burial Ground maintenance group required a strimmer. When maintenance was being put to tender the strimmer then surplus was sold to the Chairman who had it serviced before realising that it was too big for his site. It was now cost effective to buy it back and repay the service costs. It was agreed.
The following Accounts were passed for payment:
D. Hook Pavilion roof repairs £440.40
MP Security Pavilion Alarm maintenance £54.3
Thames Water Burial Ground £9.02
C.Haynes Repurchase of strimmer £96.19
The Clerk was authorised to change the Council's bank accounts from Headington to Summertown branches of NatWest
Recreation Ground
The Clerk expressed concern at the lack of response from the City Council and OPT to his request to mark boundaries etc. Mrs. Clarkson would chase City staff .
The Chairman said he and Mr. Batey would progress the tree consultant's report by getting quotations for the work in the Clerk's absence on holiday. The Court Place Farm Allotment Association remained unwilling to permit spoil from the recreation ground ditch being spread nearby. The cost of the work to the ditch and spoil removal would now be included in the tenders for drainage works for the ground and be grant aided.
Burial Ground
Thefts of minor items were now a problem and it was decided to lock the gate and to put the opening hours on the gate
The area for _ashes was discussed and it was agreed that ashes poured into a hole and marked with a small tablet flush with the ground to mark the spot should be permitted.
Highways
The Clerk to request that Box Junction markings should be provided at the Oxford Road Cherwell Drive junction
The City Council suggested name for the 109 Oxford Road development is Jewell Close. The City decision will follow.
The floodlights at the City football ground were again causing concern. The Clerk to write
Any other business
Mr. Hatfield and Mr. Haynes agreed to discuss that possibility of a Parish Council web site and report back.
Date of Next Meeting
5 September 2006 at 7.30 p.m.
